Inventory

Who sells you what, how to reach them and what you've been buying. Whoever you add here shows up on their own when you put together a stock order.

It's the address book you already have, but connected

You enter the name, the contact and whatever terms you agreed with them. The same thing you keep in your phone or a notebook, but attached to what you buy from them.

Open one and see everything you bought

Each supplier's record has the history of orders you placed with them. Useful for knowing when you last bought and what price they gave you.

You don't have to delete the ones you stopped using

If you stopped buying from them, deactivate them: they no longer show up when you build stock orders, but keep all their history. If they turn up with a better price down the line, you switch them back on. Deleting them for good is only possible if you never placed an order with them and they have no linked products.

The stock order, from when you put it together until it reaches your door. It's what keeps you from losing track of what you ordered versus what actually turned up.

It goes through four states

Draft while you build it, sent once you've sent it, confirmed when they said yes, and received when it arrived. Marking it sent opens your WhatsApp or your email with the order already written, and you send it.

When you receive it, stock updates itself

Marking the order as received brings the goods into each product's stock without you entering anything. It applies to products with stock tracking turned on.

It's only editable while it's a draft

While it's a draft you change whatever you like. Once sent it's firm: if something changed, you cancel it and build another.

If it arrives in parts, you receive it in parts

You enter what arrived and the order stays partially received until the rest comes in. If the supplier tells you the missing part isn't coming, you close it with the difference recorded so it doesn't stay open forever.

If you pay on terms, the debt is recorded for you

When you send the order you choose how you'll pay. If you use supplier accounts and pay on terms, the debt with the supplier is recorded for you, with the due date based on the days you agreed.

Everything that goes in and out of stock: sales, what comes back when an order is cancelled, the goods you receive and manual corrections.

Sales and purchases come off on their own

You don't have to record anything: when you sell, stock goes down on its own and the sale is recorded with its order number. Here you see each sale, what went back to stock because an order was cancelled, what came in with the stock orders you received, the stock you loaded each product with and manual corrections, each with its quantity and date.

Manual corrections are for what sales don't explain

Something broke, you counted and it didn't match, it expired, it went missing. You enter the correction with the reason and it's recorded. Only products with stock tracking turned on can be corrected: the rest don't show up in the search.

Nothing can be deleted

Movements are read-only, including the corrections you made yourself. If you got one wrong, you enter another that fixes it: that way the full story of what happened stays there, which is the whole point.

For everything that expires: food, drinks, cosmetics, pharmacy. You record each batch with its date and we warn you before the money expires on the shelf.

One batch per delivery

Every time you take in something with an expiry date you record its batch: the number, the dates, how much came in and at what cost. The batch is for tracking expiry: it does not add stock and is not deducted automatically on sale, so when goods leave a batch you update it with "Adjust quantity".

What's about to expire jumps to the top

Expired batches and ones expiring in the next 30 days are highlighted the moment you come in. Those are the two numbers to watch: there you're still in time to discount or rotate.

It pays off the day you have to trace something

If a supplier flags a problem with a particular batch, you search it by number and know straight away how much you have left and how long you've had it.